Body
Purpose
This job aid explains how employees enroll in and drop courses in Workday Learning, how managers enroll direct reports in training, and how users rate and comment on completed courses. Understanding these tasks helps ensure learning activities are assigned appropriately, enrollment records are accurate, and training participation is tracked effectively.
When to Use
Use this job aid when you:
- Need to enroll in a course through Workday Learning
- Need to drop a course you are no longer able to attend
- Are a manager enrolling one or more direct reports in training
- Want to rate or comment on a completed course
Important: All instructions in this job aid start from the Learning application.
Steps
Enroll in a Course
From the Learning application:
Step 1: Select the Discover tab, then select the Browse Learning button.
Step 2: All available courses and lessons are displayed. You can narrow down your results using the search bar or the faceted search filters.
Tip: You can easily access previous search results by saving your faceted search parameters.
Step 3: Choose a course or lesson to enroll in by selecting its title.
Note: Some courses and lessons do not require enrollment. For those courses, you can start the class by selecting the Start Course button. For lessons, open the PDF or play the video anytime. You can skip the remaining steps.
Step 4: Choose the Enroll or Select Offering button. The Enroll button displays for digital-only courses. The Select Offering button displays for courses with an instructor-led lesson.
Tip: You may notice an option to express interest if you do not find any scheduled or suitable course offerings. Select Express Interest to suggest a location and date range.
Step 5: View the offering information, including the date, time, location, and instructor. Choose the offering that works best for you and select OK.
Step 6: From the Review page, select Submit. You may need your manager's approval before the system enrolls you.
Drop a Course
Note: To drop a course you are on the waitlist for, navigate directly to the course page and select the Drop button. Then proceed to step 4 of the instructions.
Step 1: From the Learning menu, select My Learning.
Step 2: On the My Learning page, select the Drop Enrollment link.
Step 3: From the Program or Course prompt, select the course you want to drop.
Step 4: Select OK.
Step 5: From the Drop Reason prompt, select a reason, if applicable.
Step 6: Select OK.
Step 7: Enter a comment and select Submit to drop the course.
Note: You cannot drop enrollment for required learning. If you need to drop a required learning, you will have to reach out to the Learning Administration team to request the drop. Enrollment can only be dropped for self-enrolled content.
Comment a Course
Step 1: From the Learning menu, select Learning Home.
Step 2: Select the course you wish to comment on. You can only comment on courses that are In Progress or Completed.
Step 3: In the Comments section, you can leave comments and feedback about the course. You can also discuss the course with other workers by tagging them in your comment. Enter @, then the message recipient's name to tag them.
Step 4: Select Post. The tagged worker will receive a Workday notification with your comment and a link to the course. Once they enroll in the course, they can respond to your comment by following the same steps outlined above.
Create a Learning Path
You can create personalized curricula, called learning paths, of courses you want to take. Follow the steps below to collect and organize courses into learning paths.
Step 1: From the Learning menu, select the Links arrow to review more options, then select My Library.
Step 2: Select the Create a Path button.
Step 3: Enter a name for your new learning path.
Step 4: Select Create. Your new learning path now displays in the My Library section.
Add a Course to a Learning Path
Step 1: From the Learning menu, select the Discover tab, then select the Browse Learning button.
Step 2: Select a piece of learning content by choosing its title.
Step 3: Select Save.
Step 4: Choose one of the options:
1. Save the learning content to an existing learning path.
2. Create a new learning path to save the learning content to.
Step 5: Once you have saved the learning content to an existing or new learning path, you can find the learning paths and content in the My Library section.
Enroll Workers in Courses
Managers can enroll their team members in courses individually or perform a mass enrollment.
Step 1: From the Learning menu, select the Discover tab, then select the Browse Learning button.
Step 2: Select the course you want to enroll your team or team member in.
Step 3: The course information displays. Choose either Mass Enroll or Enroll My Team.
Step 4: If you chose an instructor-led course, the Course Offerings page displays. Select the course offering you want to enroll your team in and select OK.
Step 5: The Review page displays. Under the Assign as Required Learning section, select Yes or No.
Step 6: Select the team members you want to take this training.
Note: Enrolled or otherwise ineligible team members display on the Ineligible tab.
Step 7: Select Submit.
Step 8: Workday confirms the enrollment.