Workday Compensation: Request a One-Time Payment for a Direct Report

This job aid explains how managers can request one-time payments for direct reports in Workday. One-time payments may include referral bonuses, stipends, and other approved payments outside of regular compensation. Use this job aid when requesting a one-time payment, submitting bonuses or special payments, or entering approved non-recurring compensation for an employee. The guide also outlines how to route one-time payment requests for approval and payroll processing.

Purpose

This job aid explains how managers can request one-time payments for direct reports in Workday. These payments may include referral bonuses, stipends, and other approved payments outside of regular compensation.

 

When to Use

• Request a one-time payment for a direct report
• Submit bonuses or special payments
• Enter approved non-recurring compensation
• Route a one-time payment for approval and payroll processing

Steps

Step 1: Open the My Teams Management Application
From the Workday home page,

1. Select the Menu icon to open the Applications Menu, where you can view and access all available Workday applications (see image below).

2. From the Applications Menu, locate and select My Team Management from the list of available applications (see image below).

 

Step 2: View Compensation via the Compensation Application 

From the My Team application: 

1. Select the employee’s name to open their Worker Profile.

2. On the Worker Profile page, select the Compensation tab to view the employee’s compensation details (see image below).

Step 3: Request a One-Time Payment for a Direct Report 

You can request one-time payments, such as referral bonuses, for a direct report through Workday. 

From the My Team application: 

1. Select the employee’s Actions (see image below). 

2. Select Compensation > Request One-Time Payment (see image above). 
3. Enter the effective date and select OK (see image below).  

 

4. The One-Time Payment Summary details display. In the One-Time Payment section, select the Add button. Eligible one-time payment plans display (see image below).  

 

5. Choose the appropriate plan and make any needed changes (see image below). 

 

6. Select the Save icon. 
7. Select Submit.  

 

 

Notes & Tips

• Managers can only request one-time payments for direct reports.
• The Amount field may auto-populate based on the selected payment plan.
• You may modify the default amount; however, changes may require additional approvals.
• Approval workflows vary based on organizational configuration.
• Payments are not issued until all approvals are completed and the request is sent to payroll.
• If you do not see an eligible payment plan, contact your HR team.
• For questions or access issues, submit a ticket through TDX.