Enter Time

This job aid guide employees through the Check In and Check Out processes in Workday to log hours worked.  Managers and Timekeepers are guided through the steps of entering and approving work hours for subordinates

Purpose

This job aid guide employees through the Check In and Check Out processes in Workday to log hours worked.  Managers and Timekeepers are guided through the steps of entering and approving work hours for subordinates

 

When to Use

• Checking In
• Checking Out
• Submitting hours for subordinates

Steps

From the Workday Home page:

 

1. View the Check In and Check Out buttons on the home page. 

 

2. To record time in, Click the Check In button.
   1. The Check In box will appear.

 

            
 

3. Click OK on the Check In box.

             
 

 

4. A Success Message will appear.

            
 

 

5. Using the Profile icon, Sign Out of Workday.

 

 

 

 

6. To record time out, Click the Check Out button.

          

 

7. The Check Out box will appear.

 

 

8. Click OK on the Check Out box.

 

 

9. A Success Message will appear.

10. Using the Profile icon, Sign Out of Workday.

 

Steps for Managers, Timekeepers to Enter and Approve Hours

1. Click the Menu icon on the upper left of the home page. 

 

 

1. From the displayed Menu select Team Time.

             

 

2. Under Actions, select Enter Time for Worker on the Team Time page.

 

           
 

 

3. Enter the Worker and date in the Enter Time for Worker box.

    

 

4. The Enter Time page will open in calendar view.
   1. Enter hours worked for each day.
      1. Click on Calendar date to initiate time entry.
      2. Include the Time Type, as well as In and Out times.
      3. Comments may be added for special circumstances.
      4. Click OK to add hours.

 

                     
 

 

 

 

            
 

 

5. Click Review, when ready to submit and approve hours.
   1. Enter comments if necessary.
   2. Choose one of the following options:
      1. Submit – Approval will be provided for time entries.
      2. Cancel – Stops the transaction.
   3. A message will appear indicating successful submission.

 

          

Notes & Tips

• Enter time daily to avoid errors at the end of the pay period.
• Ensure the correct time type is selected for each entry.
• Do not submit time until all hours for the period are entered.
• Pay attention to system alerts or warnings before submitting.
• Managers, Time Keepers       
  • Use the ‘Enter Time for Worker’ process to update submitted and approved time in accordance with Payroll processing dates.[AM1] 
    • Contact the Payroll Office to correct pay issues after processing of a payroll period.