Body
Overview
This document covers how to upload files & folders, share files & folders, remove access from files & folders and request users to upload files into Microsoft OneDrive.
Procedure
How to access Microsoft OneDrive
1. Click on the link below to log into Microsoft OneDrive website:
https://onedrive.live.com/about/en-us/signin/
Note: Microsoft OneDrive can also be access from https://www.office.com/ or https://outlook.live.com/owa/ through the App Launcher (located at the top left corner).
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2. Enter your Norfolk State University email address.
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3. Enter your Norfolk State University password.
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4. Approve Duo Push authentication in your registered smart device.
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5. You are now logged in Microsoft OneDrive.
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How to upload files into Microsoft OneDrive
1. Click on Upload, then click on Files.
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2. Select the File you want to upload to OneDrive, then click on Open.
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How to upload folders into Microsoft OneDrive
1. Click on Upload, then click on Folder.
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2. Select the Folder you want to upload to OneDrive, then click on Upload.
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3. Click Upload.
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How to share files using Microsoft OneDrive
1. Click on the file that you want to share, then click on the Share button.
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2. Enter email address, then click Send.
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Note: To change share permissions of the shared file; see Appendix A. To add a message to the link getting sent to the user; see Appendix B. Guest must sign in (NSU users) or provide a verification code (external users). For details; see Appendix C.
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How to share folders using Microsoft OneDrive
1. Click on the folder that you want to share, then click on the Share button.
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2. Enter email address, then click Send.
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Note: To change share permissions of the shared file; see Appendix A. To add a message to the link getting sent to the user; see Appendix B. Guest must sign in (NSU users) or provide a verification code (external users). For details; see Appendix C.
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How to remove access from shared files/folders in Microsoft OneDrive
1. Select the file or folder you want to remove access to specific user, click Show Actions (3 dots), then click Manage access.
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2. Click on People you specify can edit drop down (v).
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3. Click on X next to the user name or email address.
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4. Click Remove.
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How to create a file request for users to upload files to Microsoft OneDrive
1. In your OneDrive, select the folder where you want the files to be uploaded, and then click Request files.
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2. Under What files are you requesting, enter name or description of the files you are requesting for the user/users to upload, then click Next.
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3. Enter the email address of the people you are sending the file request, then click Send.
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4. You’ll receive a notification that the file request was sent by OneDrive.
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Note: A notification email will be received when files are uploaded to the OneDrive shared folder.
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Appendix A – How to set Share Permissions
1. Click on People you specify can edit. This will open Link Settings.
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2. Under Other settings you can enable/disable the following:
- Allow editing
- Open in review mode only (applies only to Microsoft Word)
- Block download
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Appendix B – How to add a message to the file/folder requests
1. Click on Message…, type the information you want the user to receive included with the OneDrive link, then click Send.
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Appendix C - Microsoft OneDrive Guest sign-in
1. Guest users will receive an email notification from the user that shared access to a Microsoft OneDrive file or folder. Click Open to access the file or folder.
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2. Enter the email that received the shared invitation, then click Next.
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Note: Steps 3 - 5 only apply to external users.
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3. Click Send Code.
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4. The user will receive the verification code in their email. Copy the verification code.
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Note: Verification code may go to the junk folder. If the user doesn't have the verification code in their inbox, have them verify their junk folder.
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5. Paste verification code, then click Verify.
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Related KB
None
Responsible Resource
Javier Ortiz