Request Time Off

Purpose

This job aid guides employees through requesting Time Off and Leaves of Absence in Workday to ensure leave requests are recorded accurately, properly routed for approval, and processed in compliance with university regulations.  Communication should continue to take place outside of the system regarding an employee’s time away from work.

 

When to Use

Use this process when requesting:

• Personal Leave
• Sick Leave
• Medical of FMLA leave
• Military Leave

 

Steps

From the Workday Home page:

1. To Request Time Off (Annual Leave, Sick Leave, etc.)

2. Click the Menu icon on the upper left of the home page. 

 

1. From the displayed Menu select Request Absence.

 

3. On the Calendar that appears, Select the date(s) of the leave.
   1. Highlight the desired dates by Clicking on the numbers.
      1. Or, select Date Range and enter start and end dates.
   2. Click Continue.

 

 

4. Select Time Offs in the Type of Absence field on the Request Absence dialog box.
   1. Select Type of Absence.
   2. Enter the hours per day in the Hours field if the same for each day.
      1. Or, Leave the Hours field blank.
      2. Click the Edit Individual Days link to enter different hours per day. [AM2] 
         1. The Request Absence dialog box will expand to the left.
         2. Click on the date, on the left, to activate the same date on the right.
         3. Enter the hours, for that date, in the Hours field.
         4. Click on the next date to continue.

 

   
 

5. Add Comments and Attachments if necessary.

   
 

6. Click Submit Request for manager approval.

        

7. A Success message will appear.

8. Track the status of your request through your Inbox or Process History.

1. To Request a Leave of Absence

2. Click the Menu icon on the upper left of the home page. 

1. From the displayed Menu select Request Absence.

3. On the Calendar that appears, Select the date(s) of the leave.
   1. Select Date Range and enter start and end dates.
   2. Click Continue.

4. Select the Type of Absence on the Request Absence dialog box.
   1. Select Leave of Absence with an associated Type.
   2. Click Continue.

5. On the next box to open, Add the following information:
   1. Type of Absence
   2. Last Day of Work
   3. First Day of Absence
   4. Estimated last Day of Absence
   5. Reason

6. Add Comments and Attachments if necessary.

7. Click Submit Request for manager approval.

8. A Success message will appear.

9. Track the status of your request through your Inbox or Process History.

Notes & Tips

• Submit leave requests as early as possible to allow time for review and approval.
• Leave dates must align with HR and payroll guidelines.
• Incomplete or inaccurate requests may be sent back for correction.
• Some leave types require HR review before approval is finalized.