Why would I need this service?
This service is exclusively for hiring employees into grant-funded positions. It should only be used for positions funded by Title III, Grants/Externally Funded Programs, or the NSU Foundation. Requests for positions funded through any other funding source should not be submitted through this service.
This form is used to request the hire of an individual into a new or existing grant-funded position. To ensure timely processing, all requests must include a complete hiring package and all required supporting documentation.
Eligible Hiring Actions
This service may be used for the following grant-funded hiring actions:
- Original Appointment
- Re-Hire
- Supplemental Compensation
Required Documentation
All requests must include:
- Employee Work Profile (EWP)
- Job duties or position description
- Organizational chart
- Any additional documentation required by Human Resources
Additional Documentation Required for Title III, Grants/Externally Funded Programs, and Grants
If the position is funded through Title III, Grants/Externally Funded Programs, or another grant or contract, the following documentation must also be attached:
- Agency-approved budget for the requested expense
- Agency-approved Budget Narrative/Summary detailing the requested expense
- Any correspondence (emails) supporting changes or deviations from the approved budget or budget narrative
- Colleague Grant/Award Projects Accounting Revenue and Remaining screenshot
- Colleague Grants Budget to Actuals screenshot
- Authorization for Sponsored Programs related to Supplemental Compensation (if applicable)
To submit your request, select the Request HR-1 link on the right side of the page and upload all required documentation.
This service includes
- Step-by-step instructions for completing the online Request for Hire form are available in the Related Articles section.
- The Checklist and Certification Form for faculty positions is available under Attachments.
Important: A Position Control Number (PCN) is required for all positions except Student and Hourly positions. If you do not have a PCN, please return to the Service Catalog and complete the Position Control Number (PCN) Request before submitting this request.
Who can request this service?
What happens after I submit the request?
After submitting your request, you will receive an email confirming it was successfully received.
Human Resources will review your submission to ensure all required documentation has been provided. If additional information or documentation is needed, HR will contact you. Once your request has been reviewed, it will proceed through the appropriate approval and hiring process.
You can check the status of your request at any time by signing in to the Client Portal.
If you have questions or need assistance, contact Client Services at 757-823-8678 or clientservices@nsu.edu. When contacting Client Services, please include a phone number where you can be reached regarding your request.